Office and Digital Assistant

  • Location London
  • Salary Negotiable
  • Posted Date 23-12-2019
  • Expires 10-02-2020
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Job Summary

The Office and Digital Assistant will support the smooth and effective running of the London office and provide digital support.

Main Tasks and Responsibilities:

Office Management:

  • Being the first port of call for queries, liaising with employees, suppliers and clients as needed
  • Responsible for the office layout and managing facilities, organising office and team moves as needed
  • Proactively organising and maintaining the office requirements and activities to include:
    • Filling printer and managing printer credits at WeWork
    • Ordering stationery through Westerham Office manager and other business equipment
    • Registering guests at WeWork
    • Organising client lunches at WeWork
    • Booking meeting rooms at WeWork for client or company meetings and monitoring credits
    • Co-ordinating with Westerham Office Administrator employee wellbeing events ie. pamper days and yoga, organising birthday cards and celebration lunches and events etc.;
    • Other duties to include; reconciliation of the company credit card and managing petty cash
    • To collect equipment from people who are leaving or going on long term absence
    • To issue and set up new starters with WeWork passes
    • Manage WeWork safety inductions
  • Co-ordination of all IT help desk calls and monitoring of work up dates and status calls
  • Manages and tracks the booking in and out of all onsite equipment at WeWork

Digital Management:

  • Assist the Digital Project Manager and Creative and Innovation Director with day-to-day tasks including:
    • Managing the Obsidian and Elements Social Media
    • All IT related issues at WeWork
    • Proactively update Ozone intranet
    • Assisting Digital Project Manager with digital projects as required

Experience and Qualifications Required:

  • Candidate must be able to demonstrate strong organisation and administration skills
  • Microsoft Office User

 

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