Editorial Assistant

  • Location Westerham
  • Salary Negotiable
  • Posted Date 09-04-2021
  • Expires 31-05-2021
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Job Summary

We are looking for an Editorial Assistant to join our Central Editorial department. The Editorial Assistant will act as a central resource for the Obsidian Healthcare Group, support the delivery of materials that are compliant, accurate and meet the high standards expected by our customers and clients. The role will focus heavily on quality control (QC).

Main Tasks and Responsibilities:

  1. To undertake a variety of QC/editing tasks under supervision including:
  • Proofing/QCing/copy editing drafts written by the medical writers to ensure clarity of meaning, accuracy of content, correct spelling and use of grammar, consistency of style and format
    • Editorial training to be provided by relevant members of the Central Editorial Team (CET)
  • QCing/formatting PowerPoint (PPT) slides including transferring slides to a different template/resizing
  • Checking redrawn scientific/technical/medical figures/graphs/tables
  • Creating speaker/author biographies from CVs under supervision
  • Checking artworked/programmed copy against the original MS Word version
  • Checking that amends have been incorporated in artworked/digital copy
  1. To undertake the submission process for journals and congresses including:
  • Styling items as per journal instructions (including making sure that word counts etc are correct)
  • Submitting material to a journal/congress via an online process
  1. To provide support to the writing team by performing activities under supervision such as:
  • Data checking copy following a briefing by the medical writer
  • Preparing marked-up reference packages
  • Managing and administering the process for marking up references on on-line databases (eg Zinc)
  • Supporting the development of Reference Manager libraries
  • Redrawing figures/tables in PPT
  • Creating slide templates
  1. To incorporate client comments to MS Word draft or artworked copy under guidance from the medical writer
  2. To support writers in their liaison with studio, including:
  • Under the guidance of a writer, briefing in materials to studio
  • Checking artwork copy vs original
  • Briefing in changes with studio
  • Checking changes to artwork
  1. To undertake a variety of other administrative tasks to support the writers and the QC process, including obtaining copyright permissions


Experience and Qualifications Required:

  • A proven aptitude for QC/proofing/editing
  • A good knowledge of MS Word and PPT
  • Degree in a relevant subject (eg English, Biological/Life Sciences)
  • Knowledge of PDF marking up tools eg Adobe Acrobat Pro would be an advantage
  • Previous editorial experience in a medical communications agency or in a relevant field – eg publishing, writing, other type of communications agency – desirable
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