• Location Westerham
  • Salary Negotiable
  • Posted Date 07-09-2018
  • Expires 28-09-2018
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Job Summary

We are looking to add an Editor to our team to act as a central resource for Obsidian, to support the delivery of materials that are compliant, accurate and meet the high standards expected by our customers and clients; to mentor and train junior members of the Central Editorial Team (CET) and independently initiate necessary training in relation to editorial services/practices and processes; to assist in overseeing work schedules and resource planning within the CET/providing cover for senior members of the CET in managing work schedules as necessary (eg during annual leave).

Main tasks and responsibilities:

To undertake a variety of quality control (QC)/editing tasks independently including:

  • Working on/completing each stage of the ‘editorial life cycle’ ie independently QCing the initial Word version through to signing off the final artworked version for print/uploading
  • Proofing/QCing/copy editing drafts written by the medical writers to ensure clarity of meaning, accuracy of content, correct spelling and use of grammar, consistency of style and format
  • Covering full range of paper and digital medical education/communications materials including meetings materials, publications, training materials, monographs etc
  • More detailed editing of drafts under the guidance of the medical writers – eg linguistic editing of copy written by authors who do not speak English as a first language
  • QCing/formatting PowerPoint (PPT) slides including transferring slides to a different template/resizing
  • Checking redrawn scientific/technical/medical figures/graphs/tables and providing feedback/incorporating amends as necessary
  • Creating speaker/author biographies from CVs and reviewing those edited/written by other members of the CET
  • Train junior members of the CET in how to create/edit biographies
  • Checking artworked/programmed copy against the original MS Word version
  • Checking that amends have been incorporated in artworked/digital copy

To undertake a variety of administrative tasks to support the writers and the QC process including:

  • Understanding the core principles of copyright as it applies to medical communications and identifying material that requires copyright permission to reproduce
  • Undertaking the submission process for journals and congresses including:
    • Styling items as per journal instructions (including making sure that word counts etc are correct)
    • Submitting material to a journal/congress via an online process
    • Mentoring/training junior members of the CET in journal practices (eg styling, submissions etc)

To provide support to the writing team by performing activities such as:

  • Data checking copy following a briefing by the medical writer
  • Preparing marked-up reference packages
  • Managing and administering the process for marking up references on on-line databases (e.g. Zinc) and mentoring junior members of the CET in their use across all accounts
  • Redrawing figures/tables in PPT
  • Creating slide templates

To incorporate client comments to MS Word draft or artworked copy under guidance from the medical writer

To support writers in their liaison with studio, including:

  • Briefing in materials to studio based on the writer’s requirements/instructions
  • Checking artwork copy vs original
  • Briefing in changes with studio
  • Checking changes to artwork

Utilising own editorial experience/skills and medical communications agency knowledge to support the Central Editorial Team Leader (CETL)/Principal Editor (PE) in the following:

  • Training initiatives in-house including PPT and editorial knowledge/processes
    • Developing training initiatives independently to meet the needs of the editorial team/Obsidian as a whole in order to enhance/improve understanding of editorial practices/knowledge of grammar etc and ensure best practices are being followed
    • Developing/contributing to company and client style guides and other guidance
  • Mentoring and training new and junior members of the CET alongside the CETL/PE
    • Reviewing QC work carried out by new/junior members of the CET and providing appropriate/constructive feedback
    • Providing input regarding individual development within the CET and contributing to the appraisal process/recruitment where requested
  • Showing awareness of resourcing needs within the CET to ensure adequate and appropriate sharing/delegating of workload between all members of the team
    • Have an ability to assess overall and future workload in the CET in order to highlight possible ‘peaks and troughs’ and arrange additional/freelance assistance as necessary
  • Demonstrating an understanding of how long editorial tasks should take/how much time should be budgeted
  • Ensuring each stage of the editorial process is undertaken including signing off artwork for print and checking printer’s proofs
  • Championing editorial processes within Obsidian and ensuring that work is produced to high editorial standards

Experience and qualifications Required:

  • High level of PPT knowledge/skills
  • Demonstrable understanding/knowledge of editorial practices and services
  • Experience of mentoring/training junior editorial staff (desirable)
  • Editing: >2.5–3 years
  • Agency: >2 years

Degree in a relevant subject (eg English, Biological/Life Sciences)

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