Account Executive

Job Summary

We are looking to add an Account Executive to our team to provide day to day project support to the Client Services team.

Main Tasks and Responsibilities:

• Supporting logistical delegate management for events; including tracking registrations, organising travel, accommodation, transfers and liaison with hotels/venues to book meeting space, etc
• Preparing meeting materials (i.e., welcome packs, collation of delegate folders, printing, etc)
• Completing contract templates and tracking/filing of signed contracts as well as collating details and managing payments to delegates/faculty, etc
• Ensuring awareness and understanding of relevant compliance guidelines and applying these as appropriate to applicable projects and project tasks
• Assisting with proposal/budget development and financial tracking of a project
• Coordinating artwork jobs with studio/programmers and cross checking of document for quality control
• Coordinating meetings/teleconferences and preparing minutes and updating status reports
• General team administration (i.e., booking couriers, flights, coordination the QC, studio and project support schedules, basic Zinc uploading, updating status reports, etc). Providing overflow reception cover as needed
• Requirement for a high level of attention of detail within all documents and communications and adherence to internal processes at all times.

Experience and Qualifications Required:

• Some experience in a similar role in the medical education/communications industry or logistics/travel industry
• Science degree or interest in the area
• Proficient with Microsoft Office – in particular Outlook, Excel, Word and PowerPoint