Account Executive

  • Location Westerham or London
  • Salary Negotiable
  • Posted Date 02-05-2018
  • Expires 31-05-2018
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Job Summary

We are looking to add an Account Executive to our team to provide day to day project support to the Client Services team.

Main Tasks and Responsibilities:

  • Supporting logistical delegate management for events; including tracking registrations, organising travel, accommodation, transfers and liaison with hotels/venues to book meeting space, etc
  • Preparing meeting materials (i.e., welcome packs, collation of delegate folders, printing, etc)
  • Completing contract templates and tracking/filing of signed contracts as well as collating details and managing payments to delegates/faculty, etc
  • Ensuring awareness and understanding of relevant compliance guidelines and applying these as appropriate to applicable projects and project tasks
  • Assisting with proposal/budget development and financial tracking of a project
  • Coordinating artwork jobs with studio/programmers and cross checking of document for quality control
  • Coordinating meetings/teleconferences and preparing minutes and updating status reports
  • General team administration (i.e., booking couriers, flights, coordination the QC, studio and project support schedules, basic Zinc uploading, updating status reports, etc). Providing overflow reception cover as needed
  • Requirement for a high level of attention of detail within all documents and communications and adherence to internal processes at all times.

Experience and Qualifications Required:

  • Some experience in a similar role in the medical education/communications industry or logistics/travel industry
  • Science degree or interest in the area
  • Proficient with Microsoft Office – in particular Outlook, Excel, Word and PowerPoint
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